Are you a content hoarder? Time to declutter! (part 1)

You may watch the reality show "Hoarders" or the news stories about these extreme collectors -- lots of folks do. Many of us have basements or attics with too many mementos or too much stuff, but hoarders take this to the extreme. They can't bear to throw anything away -- even trash -- and their homes become so filled with junk that they can no longer live there comfortably.

Some websites are like those hoarders' homes. We keep content "just in case" -- just in case someone (a staff member or a customer) ever needs it, even though only a handful of people have used it in years. I remember a statistic shared by Gerry McGovern that Microsoft had literally millions of pages on its site that had zero visits in a one-year period, although they have changed their ways in the last few years.

Why do we do this? I think it's because we think there's a valid business or technical reason to keep the information. On a project I worked on for a large association, we had many old pages with low traffic. For a time, we chose to keep those pages for two reasons:

1. If we removed them, we would be breaking any links to them.
2. Even if the information wasn't current or popular, we needed it to capture the organization's history, and there was no other place to put the content so we could link to it when it was necessary.

Eventually, we realized that even if those links were broken, no one was clicking on them, so it wouldn't really matter. We also created an online archive to store historical content.

How hoarding hurts:

• Old content has a negative effect on search, especially on-site search. Unless tweaked, on-site search engines favor legacy content with many inbound links over new information.
• It is a drag on systems. Even though storage is cheap, having too many pages is still eating up too much space. Search engine crawling, communications audits, tagging efforts, etc. take longer if there are more pages, especially ones that the site owners know are no longer needed.
• It poses legal and business risks. If users are acting on last year's information, they may not be aware that the rules may have changed. If they see an outdated price on a product or event, they may demand that it be honored.

So, it's time to declutter!

Stay tuned for part 2, where we'll discuss how to declutter and also how to prevent hoarding from creeping in again in the future.

Which risk is bigger -- communicating, or not communicating?

I was one of 100 people to attend the presentation of the findings from Edelman's 2012 Trust Barometer survey yesterday. This annual global survey takes the pulse of trust in business, institutions, and industries. It was a conversation between Richard Edelman, CEO, and my longtime contact David Armano, who's now Edelman's Executive VP of Digital Innovation.

This year's survey saw drops in trust of the "big boys" -- government officials and CEOs paramount among them.

My takeaways:

• Consumers trust companies that listen to them. This means empowering average employees to share the message and listen, not just senior management.
• Corporate reputation and brand reputation are now intimately linked.
• Younger employees often drive change in organizations, showing their companies how to listen and educating them about digital literacy. 
• Media is more trusted than ever -- both "big" media and social media.
• CEOs: to foster trust, be a real person, tell stories about people. Transparency is key, and give yourself and your employees permission to fail. Why doesn't this happen now? The Edelman folks posited that the higher an employees are within an organization, the more lawyers get involved. At that point, they need to ask themselves a question: Which poses a bigger risk -- communicating, or not communicating?

In my book, and I think the trust survey agrees, it's better to communicate honestly.

To learn more, see the stream of Tweets from this event and similar ones held in other cities across the globe.

(It was also a great event -- wonderful space, good food, and lots of folks to connect/reconnect with. Thanks to Social Media Club for arranging and promoting it!)

Content Strategy for Pinterest

As Pinterest has gotten more media attention over the past several weeks, I've been getting more followers. That's great news for me, but I'd like to put out a handful of do's and don'ts about using it effectively and joining the community.

1. DO decide who you are on Pinterest. Are you getting married, promoting your real estate business, collecting cool things for yourself? That can certainly evolve, but it's a good idea to start somewhere.
   
2. DO start your Pinterest experience by pinning some things -- pictures from newsletters, blogs, websites, or your computer...infographics, photos, recipe images, aspirations, etc. I've found the "Pin it" browser plugin to be really helpful.
   
3. DO explore who's on Pinterest and see what they do and how they use it.
   
4. DON'T follow people before you have some boards set up. I follow people because I like their taste and feel that I can relate to what they put up. If you haven't put anything up, I don't know whether to follow you or not.
   
5. DO add your own comments to things you repin. Your voice is a great asset to you on Pinterest!
   
6. DO comment on what others pin -- also a great way to lead other curious folks to your page. (Another reason to have boards set up and populated -- to inspire people who visit your page to follow you!)

Do you have any others?

The two faces of content strategy

I had a really interesting conversation last week with Tim Frick, owner of Chicago web design firm Mightybyes, about content strategy. Tim had a great perspective about content strategy that really resonated with me, that there are actually two faces of content strategy:

1. The strategic, outward-looking face
   This aspect focuses on what content will help customers, members, and other target audiences of an organization meet their needs and, in doing so, enable an organization achieve its business goals. This involves understanding users and the organization, knowing the terms people use and the channels they frequent, and thinking strategically about online channels. Search engine optimization and analytics are part of this, as are the strategies for using social media. This face of content strategy has become known as content marketing. In fact, there's a content marketing retreat going on as I write this post.
2. The UX, inward-looking face
   This piece involves identifying the specific behaviors of various types of content, determining the fields in the content management system, documenting the dynamic content that will surface for public and logged-in users of a site, creating a metadata strategy, and forming the content buckets that shape the information architecture for the site.

Together, these comprise true content strategy. Both are necessary. We need to identify the details in order for the organization's intellectual property -- what the content is about -- shine. (For more on that, see my previous post.) And we need to spend the time thinking through the details about how the strategy will actually get realized and built, or the content won't have the opportunity to do what it needs to do.

Sometimes, we're talking about one when we mean the other, and sometimes we forget that both need to exist. Is it one person who creates both faces for a website? Is it only content strategists who do this work? The answer depends on the size of the effort, the degree of change needed, and whether it's an internal team or external agency doing the work.

(There's also a huge third piece to content strategy, which is organizational change and workflow -- look for another post on that topic soon.)

I'd love to hear others' thoughts on this topic!

Your content is about who you are, what you think, know, and do

In the dozen years that I've been practicing content strategy -- yep, since 1999 -- I've often asked myself why organizations have been slow to make content strategy a top priority. I think it's the name "content strategy." Even a newer version of the name, "content marketing," really doesn't capture what the effort is about and why it is a critical, essential part of how an organization presents itself online.

Here's the issue: Content is not about itself. "Content" is information about your company. It's your programs, your lines of business, your strategies, your thought leadership, your benefits to customers or members, your offerings. In short, it is you. In particular, online content strategy is you online.

Moreover, it's all the things that your customers/members want from you -- who you are, what you do, what you think, what you know, and what you offer them.

In order for customers/members to really get you, find you, and use you, your online content strategy must be centered on getting the word out in a customer- or member-centered way. If you describe yourself using your terminology and your mental models, they may not find you, or may not really get that when they come across your website or Facebook page, they've found the solution they are looking for.

So, online content strategy really stands for customer-focused, benefits-centric, readable, relevant, useful, and usable

• thought leadership communications strategy
• business communications strategy
• corporate communications strategy
• marketing communications strategy
• program communications strategy

Online content strategy is creating each of these in a customer-centered way -- starting with the understanding of how customers or members see you, what they currently want from you, as well as what they currently want but don't know you offer. And all of this, with the layer of online content best practices: clear, share-friendly headlines; short, scannable paragraphs; and others.

But the writing and online presentation are the packaging -- what the content is ABOUT is at the heart of all of it.

SEO is like the game of jeopardy

(I first wrote about this concept back in 2006, and the notion is even more true now.)

Optimizing your Web site for search engines is just like playing "Jeopardy." 

• What questions do people ask for which your company, your offerings, your information is the answer? 
• Who are those people? 
• What words do they use in asking those questions?

You need to research these questions (a great starting point is Wordtracker.)

Then, you need to make sure that your website answers each of those questions. Be sure to use their terms and phrases in your content. Be sure to address each of the questions on individual, separate pages on your site.

The example I used back in '06 was Web advice for a relative who runs a company that makes the "trees of life" and other products that organizations use as to honor and recognize their donors. 

The issue was that someone on a fundraising committee at that organization probably doesn't know the term "donor recognition." My relative wanted to understand how to improve his conversions -- he has people trickling onto the site, but extremely low numbers who actually contact him.

I told him to keep three things in mind:

• You want to put yourself where your target audience is, online
• You want to describe your offerings in terms your audience uses
• You want to create words and images that will resonate with the people who arrive at your site.

His research showed that people were searching for "plaques," "trees of life," and "donor walls." He learned that they wanted information about their specific type of organization -- healthcare organization, house of worship, charitable institution, etc. -- even though the actual choices are pretty much the same.

The reality is that it's possible for my relative to create almost any kind of recognition product that a client could dream up -- but they weren't on Google searching for "freeform recognition product," so concepts to that effect weren't drawing prospective customers to his site.

After applying the Jeopardy principle to his online presence, his traffic is up and the conversion rate is greatly improved.